Tips on How to Prepare and Deliver Your Flipchart Presentation

Flipchart easels can be low in price, very user friendly and an adaptable tool for presentations, meetings, classrooms or focus groups. A flipchart solution including a flipchart easel and pack of five flipchart pads can cost as little as £30 and can be easily set up in no time at all.

Yes it is a simple presenting tool, however this does not make it inferior to more modern methods and offers many benefits and tricks you can use for presenting. This article aims to offer tips to help you prepare and deliver your flipchart presentations.

Presenting Tips Using Flipchart Easels

1. Try to prepare your flipchart ahead of the presentation. Make sure you have completed most of your paper sheets in advance; therefor you can better engage and communicate with your audience instead of having your back turned to them. It is a good idea to leave certain components for either you or your audience to complete – this allows for audience participation.

2. The last page of your presentation should summarise all topics discussed throughout your presentation. This can be a simple list of bullet points that describes crucial areas you have covered and the message you want to convey.

3. Your start page should be clean, simple and deliver the overall subject with a title and your name. This will help communicate the overall message, clarity and not distract the audience from the start.

4. Ensure you keep a few pages blank so you can take notes, useful questions and record audience comments.

5. Similar to above, leave a little space for comments or notes and audience participation.

6. Prepare all your diagrams and pictures in advance in trace pencil so if you need draw them during the presentation, you can simply draw over them with your pen. This way you can precisely finish the diagrams in better time while simultaneously talking to your audience. It is crucial to check your flipchart easels for stability, so practice every instance beforehand.

7. Check your lettering is big and clear enough to be seen by people at the back of the group. It’s always a good idea to try this with some friends or colleagues before presenting. Ask your test audience to position themselves at the back of the room, create multiple sizes of text, until they agree a suitable size that is clearly legible.

8. Your words should be written in strong, dark colours such as blue or black as this is the easiest to read. Use colours to fill in charts, diagrams and pictures to make them more interesting.

9. Never block or stand in front of your flipchart easels during the presentation as it may frustrate the audience if you’re asking them to refer to the sheet for information.

10. To conclude the presentation, pass around one page handouts that cover the key points and message for the audience to take away. Try not to over complicate the content/design, or be tempted to include your whole presentation as it will simply end up in the bin.

Over Done Cologne and Your Business Presentation

One of the easiest ways to destroy a business presentation is to over do the perfume or cologne, as it is distracting and even if the scent is one of high-price and quality, it also is a turn-off to a board of directors or decision making group? After all what are you trying to hide? Are you trying to mask the fact that your program or pitch stinks as much as your body odor? Over Done Cologne and Your Business Presentation do not mix.

What scents make the most sense? It is not so much the scent as it is the lack of a domination over your victims. Over doing the cologne or perfume is not a smart tactic and yet we see so many folks doing this.

Before my retirement as a Franchisor Founder, I had many people present ideas, concepts, products and services to my company and occasionally someone would come in with impeccable attire and over done cologne or perfume, it was such a turn off that rarely did I ever reward them with an order of any kind.

One time we had a gal, quite good looking come in and pitch us one some cleaning products to use in our franchise company. She was very nice, sincere sounding and yet all that perfume, just made me wonder what on Earth she was hiding? I even thought, I wonder if their cleaning chemicals would be that obnoxious. One of our senior executives asked her on a date, which she accepted but we never bought anything from that company. Consider all this in 2006.

How to Outline Your Business Presentation

The King in Lewis Carroll’s “Alice’s Adventures in Wonderland” had good advice that all of us should follow. He stated “Begin at the beginning and go on till you come to the end: then stop.”

This formula will work for any project that you are planning but particularly so for a business presentation. The key is to know what to begin with, what to include until you come to the end and when to stop. Following is an outline that will work well for any presentation.

1. Introduce yourself – Do not assume that anyone in the room will know you or your background. Be humble but, at the same time, make sure that you outline your credentials so that the people will know that you are qualified to speak on this topic.

2. Do some “housekeeping” – Provide information that will help the audience such as the break times, length of presentation, and location of the bathrooms. You might also have handouts which can be distributed at this point.

3. Find out who is in your audience – If there is a small group, you might choose to each person do a brief introduction that includes their name, occupation or department, and why they wanted to attend the presentation.

4. Describe the topic and why a presentation is being given about it – You can be brief as most people already know these facts but it is a good idea to remind them, from your perspective, as to why this is important.

5. Lay out the parameters – Name what will be covered and remember to identify the things that will not be covered during the presentation.

6. Define key terms – When you are speaking to a group, you need to begin by having them all start at the same level. This is done by eliminating assumptions and making sure that there is understanding of the basics.

7. Go into your teaching points – Every presentation is a learning opportunity for those who are attending. Make sure that you have created three to seven good, strong sub-headings that will help you to present the concepts and those in the audience to understand. By putting things together in groups, you will be most successful and the participants will be able to follow you easily. Divide the time that you have for all the concepts into equal parts and make sure that you stick to the timeframe.

8. Summarize – Once you have completed teaching the concepts within the presentation, you will need to briefly (in one or two sentences) review each. At this point, you might also want to review the strengths and weaknesses of each.

9. Provide resources for further study – Give websites, dates for further presentations or any other information that will assist the crowd with further learning.

10. Accept and answer questions – You may choose to either take questions during the presentation or at the end. Either is acceptable, as long as you have outlined your preference in the “Housekeeping” section. It is best to also tell how long you will be answering questions before you take the first one.

Preparing for presentations can be a demanding task but if you follow the ten steps outlined above, you will soon find that it will become easier and easier to do. And your audiences will be comfortable, knowing that you have mastered the process!